Company details

Exciting Opportunity for a Team Assistant to support The International Copper Association’s multicultural Team.

Why join The ICA? (www.internationalcopper.org)

• Copper is the material of choice for a sustainable future.
• Important EU Topic, global membership.
• Multicultural Team pro open and constructive communication = Effective Collaboration.
• Respectful Working Environment based on Equity and Inclusion.
• Every single Team Member is an important stakeholder in ICA’s mission.
• Pro the wellbeing of every Team Member
• Comprehensive onboarding to help you settle at your own pace.
• Professional development via training, coaching and engagement.
• Several team buildings per year.
• Modern and attractive offices conveniently accessible by public transport.

Function

Be a Vital Asset to the EU and Brussels Team:

• Provide seamless support by taking ownership of your responsibilities and efficiently managing your time in order to meet your different deadlines.
• You are the point of contact for all visitors and are fully responsible for the management of the reception.
• Coordinate internal and external meetings, teleconferences and events from A – Z, always thinking of every little detail in order to ensure a smooth running, where necessary liaise with event companies.
• You organise all the Director General’s travel arrangements.
• Utilize your excellent written and spoken language skills to reply to e-mails as well as to engage with international stakeholders over the telephone and when they attend meetings.
• You are the SPOC for all Facilities matters, entailing contact with the Landlord, the Concierge and the Cleaning Company.
• Manage all supplies, (stationary, office equipment, food and drinks), ensuring both a professional and comfortable working environment.
• Provide Accounting Support including expenses’ follow-up, (SAP CONCUR), invoicing (Odoo) and vendor and client forms.
• Provide HR Support by handling onboarding including the info session.
• Update data, Sharepoint.

Profile

What You Bring

• Minimum 3 years of relevant experience.
• Excellent written and spoken English with intermediate written and spoken French.
• Proficient in MS Office with a keen eye for detail.
• Solution-oriented and hands-on mindset.
• Proactive and service-minded attitude.
• Effective organisational and prioritisation skills to adapt to changing agendas and your diverse responsibilities.
• Diplomatic, discrete and empathetic communication skills.
• Highly motivated and dynamic team player with a genuine desire to contribute.

Offer

• 3000 – 3500€ gross salary x 13.92, plus Discretionary Performance Bonus, (up to 10% of annual salary, via warrants), Lunch Vouchers, 7.5€, Eco Cheques, 250€, Group Insurance, 10%, Hospitalization, (Family too), Internet Allowance, 40€, Company Phone & Subscription, and Transport Reimbursement.
• 38 hour workweek.
• Rare overtime requirements. (Flexibility, both sides).
• 26 days of annual leave.
• Collaborate with warm, enthusiastic, and stable colleagues.
• Permanent contract ensuring long-term stability.
• An important role with varied responsibilities in a dynamic, multicultural organisation striving for impact.

Hiring Process

• First interview with Quentin de Hults, Director General, Europe and Frosina Velkovska, HR & Finance Manager
• Decision communicated within 3 weeks maximum.

Don't miss this outstanding opportunity to join ICA, (a leading advocate for the European Green Deal) and thrive as a valued Team Assistant!